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15. Check Spelling

Before You Begin

3 Locate Editable Regions



Unlike Microsoft Word and some other word processors and Web authoring programs, Contribute cannot automatically indicate misspelled words as you work on your page. That makes it all the more important to run the spell-checker from time to time—especially right before you publish the page.

Like all spell-checkers, the one in Contribute does not really find misspelled words. It simply compares all the words in your page to its dictionary and calls to your attention any word not in the dictionary. Sometimes, the words it picks are misspellings, but other times, the words the spell-checker picks are correctly spelled words that just aren't in Contribute's dictionary; for example, unusual names are typically caught by the spell-checker. When the spell-checker stops on a word you know to be spelled correctly, it's easy to skip that word.

NOTE

The spell-checker won't help you fix a misspelled word if the misspelling happens to make another correctly spelled word; for example, if you misspell manager as manger, the spell-checker won't catch it. In addition to running the spell-checker, you should proofread your pages carefully and have others check your work as well (see 76 Send Your Work to Reviewers).


1.
Click the Check Spelling Button

Select Format, Check Spelling. The Check Spelling dialog box opens and immediately shows the first word it doesn't recognize in the Word not found in dictionary box.

2.
Address the Word Shown in the Word Not Found in Dictionary Box

If the word shown in the Word not found in Dictionary box is in fact spelled correctly, click the Ignore button. If the word is misspelled and one suggestion in the Suggestions box is the correct spelling, click the suggested word and then click the Change button. If the word is misspelled and no correct suggestion appears, type the correct spelling in the Change To box and then click the Change button.

TIP

If you want to check the spelling in only a portion of the page, select that portion before performing step 1.

If you suspect that you might have misspelled the word more than once, you can click Change All to make the spell-checker automatically fix that same error (with the same solution) everywhere it finds the error in this spell-check run.

TIP

In step 2, you can click Ignore All to make the spell-checker automatically ignore a word everywhere it finds it in this spell-check run. You might click Ignore All for a name or unusual word that comes up repeatedly on the page.

3.
Move On to the Next Unrecognized Word

After you perform any of the actions in step 2, the spell-checker moves to the next unrecognized word on the page. Repeat step 2 for each word the spell-checker finds.

4.
Finish Up

When the spell-checker has finished checking the whole page or the selection you made before step 1, either of two things will happen:

  • If you made a selection before step 1, the spell-checker displays a prompt box asking whether you want to spell-check the rest of the page. Click Yes to check the rest of the page or No to close the spell-checker.

    TIP

    To add an often-used word (such as a name) to the dictionary so that the spell-checker knows it's not an error, click the Add button the next time the spell-checker stops on that word.

  • If you made no selection before step 1, the spell-checker displays a prompt that spell-checking is complete; click OK to close the prompt.

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