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Chapter 4. Folders and Files > Uploading Files

Uploading Files

This procedure lets client users upload a file to the Web team through the project site. Normal users would generally not use this feature to move a file onto the server. Instead, you should simply copy the file to the appropriate folder on the production server; by using your operating system's native methods to interact with shared folders, you have more control and greater flexibility than when using Sitespring's File Explorer. Because Sitespring requires that file sharing be turned on for all folders it works with, users on the local network can always access these folders as they would other network folders. (Do not confuse uploading a file with linking a file to a task or publishing a file to a project site. If you want to link a file to a task, see “To link a file with a task” in Chapter 5. If you want to publish a file to a project site, see “To publish a file or group of files to a project site” earlier in this chapter.)

Because client users don't have access to the production server, they need to upload files through the project site. Once the client user has uploaded the file, the project owner receives an email notice saying that a file has been uploaded. Along with the email, a new task assignment is sent to the project owner with the subject line “a resource has been added.”

To upload a file:

Log into the project site for the project to which you'd like to upload a file.

Click the Upload File button or link (Figure 4.43).

Figure 4.43. Click the Upload File button, link, or tab, depending on the project site template.

How the Upload File button looks will depend on which template was used for the project site. There may not be an Upload File button or link if the project owner for the project site has disabled the File Upload module.

Enter the information about the file you are uploading in the appropriate fields (Figure 4.44). For more information on each field, read the notes below. The required field is marked with an asterisk.

Figure 4.44. Enter the information about the file you're uploading, and click the Browse button.

*From— This field defaults to your full name. Enter a different name only if you'd like the file to be listed as coming from someone else.

To— You cannot change this field; files are always uploaded to the project owner.

Message— Enter a message to accompany the file. This should include a note about what the file is, whether it's the final version, and anything else the team may need to know about the file.

Upload— This is the location of the file on your local system before you upload it. You will enter this value by completing step 4.

Click the Browse button. The Choose File dialog opens. Locate the file you would like to upload, select the file, and click Open (Figure 4.45).

Figure 4.45. Locate and select the file you want, then click Open.

The dialog closes, and the Upload field lists the location of the file you'll be uploading.

Click the Submit button to save the information and upload the file (Figure 4.46). If you're uploading a large file or using a slow Internet connection, the file could take a while to upload. Your computer needs to send the entire file before the Web page updates.

Figure 4.46. Click the Submit button to upload the file. This process may take several minutes with a slow connection, and even longer if the file is large.

Your file is sent, and the home page of the project site opens.


  • If you're a normal user visiting a client's office and want to send a file back to yourself from one of the client's computers, you can log into the project site and upload files using this method. When you get back to your office, the file you uploaded will be waiting on the server for you.

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