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Chapter 4. Folders and Files > Viewing Files or File Histories

Viewing Files or File Histories

Generally speaking, you create and edit files related to your Web project with the programs you normally use. The file creation and editing process doesn't involve Sitespring directly. (See “About Versioning” earlier in this chapter for an explanation of how Sitespring creates backup files of interim file versions while you work.) What Sitespring helps you do is manage file versions and publish files to the project site.

You can view files in Sitespring's File Explorer. Alternatively, you can open folders and view files directly through Windows Explorer, the Mac Finder, or any program you choose. Generally it's easier and faster to use your operating system's normal methods to interact with files than to go through the Sitespring File Explorer. To view or open a file directly, simply navigate to the folder containing the file as you would any file on the server. Follow the directions below to view files from within Sitespring.

For folders with versioning enabled, Sitespring saves a copy of the original file into the _revisions folder each time you modify a file. You can view a list of file versions to understand a file's editing history. You might do this to find out who has worked on a file or to learn the date that a change occurred.

To view or edit a current or earlier file version:

1.
Click the Files button in the main navigation bar.

The File Explorer opens.

2.
Locate the file you would like to view or open. If the server running Sitespring is sharing more than one top-level folder, you can choose another top-level folder from the Root pull-down menu at the top of the File Explorer (Figure 4.13). You can open and close subfolders by clicking the expand and collapse icons (Figure 4.14).

Figure 4.13. Choose another top-level folder from the Root pull-down menu.


Figure 4.14. Clicking the expand icon opens the folder.


3.
Select the file you would like to view by clicking the check box to the left of the filename. Click the Item Information icon at the top of the module (Figure 4.15).

Figure 4.15. Select the file you would like to view, then click the Item Information icon.


The file details page opens. The File module displays the file's location, the Windows user name of the person who last modified the file, the date the file was last modified, the file size, and comments (Figure 4.16). The Revision History module lists the same information about the backup versions of the file stored in the _revisions folder (Figure 4.17).

Figure 4.16. The file details page lists information about the file.


Figure 4.17. The Revision History module lists information about the various revisions.


4.
To view file versions, do either of the following:

  • To view the latest version of the file in Windows Explorer or the Mac Finder, click the Explore icon at the top of the File module.

    or

  • To view an earlier version of the file, click the corresponding check box to the left of the Revision column. Then click the Explore icon at the top of the Revision History module (Figure 4.18).

    Figure 4.18. Select a revision and click the Explore icon to open the folder containing the revision.


The folder containing the file you want opens in either Windows Explorer or the Mac Finder.

5.
To edit the file, open it as you would any file on your computer. If you want to edit a file without first opening its corresponding folder (skipping steps 6 and 7), simply select the file and click the corresponding Edit icon in Sitespring (Figure 4.19).

Figure 4.19. To edit a version directly from Sitespring, select the file and click the Edit icon.


The file you want opens in the program assigned to that file type.

Tip

  • If the file you'd like to view is linked to a task and you already have the Task page open, you can view the file directly by clicking the linked filename in the Linked Content module.


To view a file's revision history:

1.
Click the Files button in the main navigation bar to reach the File Explorer.

The File Explorer opens.

2.
Locate the file for which you'd like to see the revision history.

If the server running Sitespring is sharing more than one top-level folder, you can choose another top-level folder from the Root pull-down menu at the top of the File Explorer (Figure 4.20). You can open and close subfolders by clicking the expand and collapse icons. Files with a revision history have the number of revisions available in the Revisions column; files without a number listed have only their original version.

Figure 4.20. Choose another top-level folder from the pull-down menu.


3.
Select the file you want by clicking the check box to the left of the filename.

4.
Click the Item Information icon at the top of the File Explorer module (Figure 4.21). The file details page opens.

Figure 4.21. Click the Item Information icon to open the file details page.


The File module displays the current file's location, the Windows user name of who last modified the file, the date the file was last modified, the file size, and comments (Figure 4.22).

Figure 4.22. The file details page lists information about the file.


The Revision History module lists information about the backup versions of the file stored in the _revisions folder (Figure 4.23). See notes below about each column.

Figure 4.23. The Revision History module lists information about the various revisions.


Revision— A number that identifies the file's order in the sequence of revisions.

Size— The file size of the revision.

Date— The date the revision was made.

User— The file-sharing log-in identity of the user who created the version. This may be different than the user's Sitespring log-in name.

Milestone Revision— A Yes or No value that indicates whether the revision was associated with a milestone. This option helps if the administrator decides to run the Revision Cleanup Wizard, which frees disk space by removing old revisions according to specified criteria. A milestone revision will not be deleted when the wizard runs; the wizard may delete a version not marked as a milestone.

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