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Chapter 4. Folders and Files > Managing Folders

Managing Folders

Sitespring works with folders shared by the production server that runs Sitespring, not with local folders on your machine. When the administrator sets up Sitespring, he or she determines what top-level folders will be shared and whether version tracking will be turned on for each folder. Folders inside these top-level folders automatically inherit the characteristics of their parent folder.

When you start a new Web project, the project owner generally creates a new folder on the server, inside one of the top-level shared folders, to hold all the files that will make up the project. You should come up with a standardized folder structure for all of your projects, so that any member of the team can easily find files as needed. On any given project there will be documents about the site or project, such as technical specifications and user profiles—documents that define what you're building. Additionally there will be sample pages, document templates, logos, and navigation images—files that constitute the project itself. Create a standard folder structure and make all your projects conform to the standard (Figures 4.4 and 4.5). The team will more easily find files if they're located in the same place for each project.

Figure 4.4. You can organize a folder structure by document type.


Figure 4.5. You can also organize a folder structure by site subsection and document type.


You can also remove a folder from a project. Removing a folder does not delete the folder or its contents; rather, it breaks the association between the folder and the project. Once a folder is removed from a project, future project snapshots will not contain the folder's contents. Removing a folder from a project does not affect whether automatic versioning is turned on for the folder.

Once you've created the appropriate folders, see “To add a folder to a project” in Chapter 3 to link the folders to the project in Sitespring.

To explore a folder linked to a project:

1.
Navigate to the Project page for the project whose folder you'd like to explore. To do that, do either of the following:

  • If you're already on a page that has a link to the Project page you want, click the link. On your home page, these links are in the My Projects module. On either the main Projects page or a client page, they are in the Projects module.

    or

  • In the main navigation bar on any page, click the Projects button. The main Projects page opens. In the Project column, click the name of the project for which you'd like to explore a folder.

2.
The Project page opens. If the Folders module isn't already expanded, open the module by clicking the triangle next to the Folders heading.

3.
In the list in the Folders module, find the folder you'd like to explore. Select the folder by clicking the check box to the left of the folder's name. Click the Explore icon to open it (Figure 4.6).

Figure 4.6. Select the folder you'd like to open and click the Explore icon.


4.
On a PC, Windows Explorer opens the selected folder (Figure 4.7). On a Mac, the folder opens in the Finder (Figure 4.8).

Figure 4.7. On a PC, Sitespring Helper opens the folder in Windows Explorer.


Figure 4.8. On a Mac, Sitespring Helper opens the folder in the Finder.


You can work with the folders and files in Windows Explorer or the Mac Finder as you would any normal file; the versioning system—if enabled—will save a revision for each change you make.

To remove a folder from a project:

1.
Navigate to the Project page for the project from which you'd like to remove a folder. To do that, do either of the following:

  • If you're already on a page that has a link to the Project page you want, click the link. On your home page, these links are in the My Projects module. On either the main Projects page or a client page, they are in the Projects module.

    or

  • In the main navigation bar on any page, click the Projects button. The main Projects page opens. In the Project column, click the name of the project from which you'd like to remove a folder (Figure 4.9).

    Figure 4.9. Open the main Projects page to navigate to the project from which you'd like to remove a folder.


2.
The Project page opens. If the Folders module isn't already expanded, open the module by clicking the triangle next to the Folders heading.

3.
Find the folder or folders you would like to remove from the project in the Folders module. To select the folders, click the check box in the leftmost column next to the corresponding name. Then click the Remove icon (Figure 4.10).

Figure 4.10. Select the folder, then click the Remove icon.


4.
The Remove Folders confirmation page opens. Click the Remove button to remove the folder from the project (Figure 4.11), or click the Cancel button to leave the folder linked to the project.

Figure 4.11. Click the Remove button to confirm the change.


The Project page reopens with a green success notice at top and the Folder module updated (Figure 4.12).

Figure 4.12. The removed folder no longer appears in the Folders module.


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