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Chapter 8. Organizing Your Mobile Tools > Synchronizing Your Inboxes

Synchronizing Your Inboxes

If you are sending and receiving e-mail from two computers, you will encounter a problem in keeping your sent and received e-mail folders synchronized. Unfortunately, there’s no perfect solution but there are a few tips you might find helpful.

  • The only foolproof ways to keep your e-mail folders synchronized are to use a mapped drive, or copy your Outlook data file from one computer to another. Although this works for notebooks that are docked into networks and then taken away to be used, it does not help if you’re accessing your e-mail from someone else’s computer or trying to synchronize your home and office computers.

  • Be sure to keep a copy of the messages on the server, as described earlier in this chapter. Although this keeps your Inboxes synchronized, it does not help your outgoing mail.

  • Include yourself on the CC: or BCC: line of every outgoing e-mail. This way, the e-mail comes back into your Inbox and is stored on the server. (Unfortunately, you cannot sort items by recipient in the Sent Items folder because they appear in your Inbox as an e-mail to you, so even if you move them to your Sent Items folder they are listed under your name.)


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