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Chapter 5. Organizing Your Files > Classify Your Folders

Classify Your Folders

Your folders are the skeleton of your file management system. They create a hierarchy that knowledge management experts refer to as an ontology for information that it is crucial for you to maintain.

In knowledge management, the word ontology means a hierarchical categorization, such as a taxonomy, that defines how you think about the “world” of your information. It recognizes that the way you classify your knowledge governs how you think about it, and to some extent, even what exists in your “universe” of knowledge. For instance, naming a folder “learning resources” rather than “training resources” has implications for how you think about the knowledge/skill acquisition process, as the terms “learning” and “training” have quite different meanings to experts in this field.


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