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Summary

As you’ve seen in this chapter, you don’t need to be overwhelmed by your e-mail. You can take proactive steps to organize it; you can systematically process e-mail so that it doesn’t interrupt your day; you can automate many of the ways that you handle incoming e-mail; and you can easily find old e-mails that you need.

Checklist for Organizing Your Data

The following topics will help you effectively organize your e-mail.

  • Identify groups or categories your e-mail falls into, and create folders for storing them.

  • Look through your saved e-mails and determine which e-mails you should keep and which you can delete.

  • Review the archive rules for each of your e-mail folders and, where needed, update them.

  • Create a set of guidelines to help you efficiently process e-mail as it arrives.

  • Assign views to different e-mail folders to help you quickly find old e-mails.

  • Turn on your junk and adult content e-mail filters, and create rules to automate the processing of your e-mail.

  • Search for e-mails containing important information with Office’s File Search feature and Outlook’s Find feature.

  • See e-mail sorted, filtered, and grouped in different ways by customizing views of your e-mail folders.



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