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Chapter 5. Organizing Your Files > Accessing Your Information

Accessing Your Information

Psychologists tell us that there's much more information in our brain than we usually recognize—many memory problems are retrieval problems, not storage problems. It’s essential that you’re able to retrieve any information you store in your company’s filing system. You need to avoid retrieval problems by being able to find any information that you’ve stored in the system. Two tools for retrieving information effectively are metadata and the powerful new search feature of Office XP.

Leveraging Metadata

Metadata is literally data about data, and it can be the best friend of those folks whose data is overwhelming them. You can find examples of metadata everywhere, from the cards in a card catalog to the index in a book. Web pages have metadata tags like “keywords” that enable search engine spiders to easily classify the page. In recent years, metadata has become a key concept in the field of knowledge management because it can be such a powerful tool to organize information.


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