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Part II: Team Involvement, Decision Maki... > Running an Effective Team Meeting

Chapter 14. Running an Effective Team Meeting

As a facilitator, ensure that the five major causes of poor meetings are eliminated from your team meetings and you will find greater productivity and satisfaction in team gatherings.

CAUSES WHAT TO DO
Late-starting meetings As facilitator, arrive early and get organized. Be assertive and start on time! If meetings begin late, the tardy participants are rewarded and on-time participants are penalized. Obviously, late-starting meetings are also unproductive.
Wandering from agenda and tendencies to gripe Tactfully refocus the group back to the agenda purpose and agenda item.
Failure to set and end meetings on time Always indicate ending time on meeting notification and always end meetings at designated time.
Lack of summary Summarize the action or decision after each agenda item and summarize again at end of meeting. Also indicate time frames and responsibilities for each action item to provide reminders and reinforcement.
Lack of minutes Use your flip chart sheets as minutes. Take five minutes to record selectively major actions, decisions and assignments. Distribute to team members in a timely manner.



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