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Chapter 14. Running an Effective Team Me... > Managing the Meeting’s Physical Envi...

Managing the Meeting’s Physical Environment

If team members are not comfortable, they will not focus as effectively on the meeting objective. Irritations within the physical environment include personal discomfort due to inappropriate temperature, noise, lighting, seating or ventilation. Dirty or untidy rooms can also be bothersome, as are insufficient supplies, missing or broken equipment, or a poor location or view.

The room arrangement—including furniture and equipment setup—are essential to group effectiveness. However the ideal arrangement may vary from meeting to meeting. For example, if the team is going to work as a group, with plenty of documentation, a large table is necessary. If the team will be brainstorming, a writing surface is not as essential. Therefore, feel comfortable changing the room setup to fulfill the meeting objective.


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