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Chapter 5. Say It Right—Write It Right > The E-mail Explosion - Pg. 55

Say It Right--Write It Right 55 In many companies, employees spend an inordinate amount of time on the computer e-mailing jokes, personal messages, offerings ("I have six cute kittens looking for a home"), and information that is usually unimportant to most recipients. Some companies alleviate such clutter, or SPAM, in their regular e-mail by setting up a special "classified ad" or bulletin board e-mail address for these messages. Another example of clutter is sending an e-mail to an entire mailing list when only a few people on the list need the information. For example, some people planning to take a day off announce their plans to the "Everyone" list, thereby alerting 35 people when only five or six people really need to know. Perhaps they do so to puff up their own sense of self-importance, or more likely, they're lazy. They find it easier to send a message to everyone than to figure out who really needs to know and just click on those names. "Who's reading my e-mail?" How private is your e-mail? Not very. Sure, you may have a password and assume that it ensures privacy, but hackers have shown that they can easily break through even sophisticated systems. Assume anything you e-mail can be intercepted. If confidentiality is required, maybe e-mail is not the medium to use. Team Builder