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Chapter 6. Meetings: Time-Wasters or Pro... > Get the Most out of Meetings You Att... - Pg. 71

Meetings: Time-Wasters or Productivity Tool? 71 Nobody expects you to say anything that would damage your firm or its competitive position, but most discussions are not of this nature. They're designed to promote the exchange of ideas that are of value to most of the attendees. The experience of one organization helps the others. By contri- buting ideas, you provide richer experiences for others, which in turn in turn results in a more fulfilling experience for yourself. After the meeting · Summarize what you learned.Review your notes while the meeting is still fresh in mind. As soon as possible after you return to your office, write or dictate a report on the conference for your permanent files. · Report on what you have learned.Send a memo or brief report to your boss or others in your organization who might find the information of valuable. Discuss it with the members of your team. By sharing what you have learned, you add to the value your firm receives from sending you to the convention. · Put it into practice.If nothing is done with what you learned at the meeting, it's been a waste of time and money. A meeting can be an effective tool or a big waste of time--it's up to you. The Least You Need to Know · Every meeting should have a purpose, and the meeting leader should make sure the purpose is accom- plished. · Several days before the meeting, prepare an agenda and distribute it to everybody who is expected to attend. · Prepare materials and arrange for equipment you intend to use in advance.