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Chapter 19. Networking Through Voice Mail > For Outgoing Voice Mail

For Outgoing Voice Mail

For many business people, voice mail is the gatekeeper of choice. They simply let the machine answer, then choose which calls to respond to. When you are faced with this electronic gatekeeper, apply the following strategies:

Speak slowly. Do not rush though your message.

Keep your message brief and to the point. Be prepared with a 30-second voice-mail message whenever you place a networking call.

State your name slowly. Spell your name if there is any chance of confusion.

State your phone number slowly. Then say it again slowly. Few things are more irritating than receiving voice mail messages from callers who fly through their phone numbers, once, forcing the listener to play and replay the message to catch the number.

If you use a cell phone or e-mail pager, give those numbers too— slowly and repeatedly.

If you have an e-mail address, offer it. If there is any risk of misunderstanding or confusion, spell out your e-mail address.

If you operate a Web site to which you would like to expose the listener, leave that address too. Be sure to speak slowly; spell out a potentially troublesome address; and offer a clear, concise, and compelling reason why the listener should take time to log on to your site.


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