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The Itinerary

An itinerary—that is, a written travel agenda—is useful to both the executive and the administrative assistant who remains in the office. Quick reference to it can be made when questions arise. Perhaps the executive has forgotten the address or time for an appointment, or perhaps the administrative assistant, faced with a sudden emergency, needs to know exactly where the employer can be contacted.

Before preparing the written itinerary, confer with your boss, making notes of all activities on the trip. Show your employer a draft of the written schedule, so that changes can be made or forgotten items added. Once the itinerary has been completed, it can be typed on small pocket-size cards or on plain paper. Figure 5-1 contains a sample itinerary.


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