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Chapter 6. Meetings > Scheduling Meetings Using Microsoft Outlook's Calendar

Scheduling Meetings Using Microsoft Outlook's Calendar

Microsoft Outlook is a desktop information management program. It allows you to send and receive e-mails, manage a list of contacts, organize your calendar and scheduling, and maintain a journal. Outlook also allows you to manage files and folders.

Depending on how your company uses Outlook, you may be able to use it to schedule your time. You can schedule appointments that do not involve other people or meeting rooms, and you can assign time blocks. When you are viewing your calendar in Outlook, if you click NEW on the toolbar, the New Appointment window opens. On this window, you can enter a subject, location, and start and end times for the appointment, as well as make the appointment an all day event. If the appointment conflicts with something else in your schedule, a message will appear informing you of the conflict. You can also set reminders for the appointment that will automatically alert you in advance of the upcoming appointment by an amount of time you choose. The reminder will appear as long as you have Outlook open on your computer. Figure 6-1 shows the New Appointment window in Microsoft Outlook.


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