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Chapter 6. Meetings > Scheduling Meetings

Scheduling Meetings

Scheduling meetings is one of the most common tasks for administrative assistants. In the past, scheduling a meeting was a time-consuming task that involved hardcopy invitations sent as interoffice memos. Usually the telephone was the preferred method of confirming invitations. Today with computer technology and groupware software such as Microsoft Outlook or IBM Lotus Notes, the task of scheduling a meeting only requires a few mouse clicks.

Despite the advances in technology, scheduling a meeting is not as simple as it looks. There is a lot of judgment involved. Anytime you bring together a group of people, there are many factors to consider. You have to consider pecking order. Some members of the group are more important, so others must change their schedules to accommodate. Decisions about where a meeting is held can be important as well. Is the meeting room large enough and supplied with the right equipment? Can it be reserved for the entire meeting?


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