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Chapter 2. Daily Routine > Your Employer's Office

Your Employer's Office

Some employers consider their offices sacred ground that is not to be touched; others appreciate having their assistants dust and straighten up. You'll soon learn your own boss's preferences. If he or she doesn't mind, start by stacking the files being consulted and replacing in the cabinet those already consulted. Ask, however, before removing papers or documents from your boss's desk, especially those you have noticed there for quite some time. Discretion is always necessary. You must not overstep your role by touching or mentioning papers that your employer considers personal or private. In addition, many employers maintain their own unique filing system atop their desks and will advise their administrative assistant not to touch those stacks unless absolutely necessary. One such necessity may be if the boss telephones from out of the office and asks you to retrieve a letter or document from atop the desk. If this happens, turn the stack to the side at the point you found the letter, so that you can later replace it exactly where it was.

When you make appointments for your employer, record them on both the boss's calendar and your own. Be sure to remind the employer of these appointments—even though they're clearly on the calendar—so that he or she won't schedule too much work, for example, on the morning of a conference.


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