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Chapter 2. Daily Routine > Dictation Machines

Dictation Machines

In many offices, administrative assistants do not take dictation or use shorthand. Instead, the employer uses a dictation machine. These machines save you the double job of taking dictation before transcribing the letter. While the employer is dictating into the machine, you can finish other tasks that would otherwise have to be neglected. In addition, some employers have difficulty dictating to another person but can speak into a machine with ease; therefore, their dictation is actually easier to comprehend this way.

Portable dictating machines fit into an attaché case, purse, or even a pocket, enabling the boss to get dictation done at home or while traveling. In many cases, a small audio tape recorder is used. The tape is delivered or dropped off with you to transcribe when convenient. Transcription machines are usually larger than the recorder and include earphones and a foot pedal for conveniently pausing the tape.


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