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Correct Usage

In addition to being verbose, many letter writers frequently misuse parts of speech. The following examples are given to alert you to these. Some of the examples are grammatically correct for colloquial use but not for formal speech and writing—which is the only kind you should use in business.

Table 30-1. Verbose Expressions
Verbose ExpressionsWhat You Really Mean
I beg to be advisedPlease tell me
Thank you kindlyThank you
I feel that you are able to appreciateYou can appreciate
Which you will remember is in connection withRegarding
I am not at present in a position toI am unable to
I would, therefore, ask that you kindly writePlease write
We would appreciate it if you would investigate the matter and inform us and reportPlease check the matter
You have my permission toYou may
I am in receipt of the a complaint from John SmithJohn Smith complains
You have not, I believe, favored us with a replyYou have not replied
I acknowledge receipt of your letterI received your letter



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