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Part V: Action Planning > Planning for Improved Time Utilization

Chapter 29. Planning for Improved Time Utilization

There are five steps you can take to make the best use of your available time.

  1. State your time improvement objective. Be specific in terms of both how much time you hope to free up in your weekly schedule and the target date by which you hope to accomplish it.

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  2. Identify your areas of opportunity. Be specific in what tasks might be eliminated or reassigned. What time-wasters can be eliminated or reduced? What planning needs to be done?

    Opportunity Estimated Time Savings
    1. _______________________________________________ _______________
    2. _______________________________________________ _______________
    3. _______________________________________________ _______________
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    5. _______________________________________________ _______________
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    10. _______________________________________________ _______________


  3. Select those opportunities you plan to pursue. Add up the anticipated time savings and compare it with your targeted time savings. (Space is provided for planning three opportunities. If you have more, photocopy as many additional pages as you need.)

    Opportunity No. 1: _________________________________________________

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    Action Steps Target Dates
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    Opportunity No. 2: _________________________________________________

    ___________________________________________________________________

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    Action Steps Target Dates
    __________________________________________________ _______________
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    Opportunity No. 3: _________________________________________________

    ___________________________________________________________________

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    Action Steps Target Dates
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  4. List others who need to be involved when implementing your changes. This should include review and approval by your manager as well as the agreement and cooperation of those who may assume part of your duties and responsibilities.

    Name Position
    __________________________________________________ _______________
    __________________________________________________ _______________
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  5. Follow up in 30 days. Review your progress and repeat any steps that have not provided the results you anticipated.

    Summarize your progress:

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    What has interfered with your progress?

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    How can you overcome these problems?

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