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1. Calendars

Keep track of appointments, due dates, project deadlines and meetings on a calendar. It is easy, fast, clear and safe as long as you use only one calendar. Once a calendar becomes unworkable, usually because an aspect of your work becomes more complex than a single calendar will allow, you might consider other options. For example, if you only have two people reporting to you, simply noting due dates on your calendar may be sufficient. However, if you are delegating to five people and managing more complex projects, consider using a Project Monitoring Form. (See page 56 for more on tracking delegated work.) Keep the calendar easily accessible on top of your desk.

Tips for Using Calendars

Use only one. Having two or three means you may forget to transfer information from one to another.

Write down everything that is a firm commitment. Do not trust your memory. Writing it down also enables you to see commitments in relation to one another.

Review your calendar of activities in advance. Check it daily. This prevents surprises.

Choose the type you feel most comfortable using. There are many options, week-at-a-glance, month-at-a-glance, some are pocket-size while others are 10"×12" folder size. Some people like to have a full page devoted to each day of the week. Others find a compact system more suitable.

Consider a calendar that has sections for notes, telephone numbers and projects.

Write everything in pencil.



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