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Chapter 10. A Crash Course in Getting Or... > The Gentle Art of Scheduling - Pg. 107

A Crash Course in Getting Organized 107 If you find it confusing to have multiple to-do lists, start by making one giant list of everything you have to do in all areas of your life. Then, after you have become comfortable with the system of using a list and scheduling to-do items on your daily action pages, you can graduate to the more advanced systems of separating out your lists. The Gentle Art of Scheduling I call scheduling a gentle art, because one of the most common mistakes of scheduling is to be unrealistic about how much you can get done in a certain period of time. To avoid that mistake, follow these guidelines: · Have a routine schedule for the weekly chores and appointments you regularly have. Type it up on one horizontal piece of paper with the days of the week along the top and times down the left side. Put it in a visible place over your desk or in your planner. · Whenever you schedule a nonroutine appointment, think through every step that it would involve: advance preparation, getting ready on the day of the appointment, travel time, and so on. Then schedule it on a day and time when you know you can get through all the steps with a minimum amount of hassle. · Consult other key people, such as co-workers, friends, or family, before scheduling. It does you no good to arrange a meeting or social engagement only to find that the time is no good for others who need to be involved. · Keep your overall priorities and goals in mind when scheduling your day-to-day action. For ex- ample, writing a thank-you note might be a priority, but is it a bigger priority to get past a particular work deadline first? Maybe the thank-you note can wait a few days. As long as you write it down on a daily action page, even if you send it a few days later than the ideal time, it won't be forgotten