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Lesson 11. Going on the Road > Packing for the Trip - Pg. 49

Going on the Road 49 · One of the most serious items to address is a list of all user names and passwords for computer, telephone, and ATM access. If you are bad at remembering these things, be careful where you place that information. You may want to place that in a palm computer or a personal organizer in a password access mode. This way, if the computer or organizer is stolen, it will require a hacker's skill to access that data. A very old alternative is to write this information on a sheet of paper. But where will you hide it? · Make three copies of your travel itinerary: one for you, one for home, and one for the office staff. Now all the significant people in your life know where to find you. Tip Wireless handhelds provide basic e-mail access and PIM software. For reviews of the latest versions, try ZDNet's PC Magazine at http://www.zdnet.com/pcmag/. Packing for the Trip Today, attaché cases take on so many different shapes, sizes, and amenities. Have one that fills your needs. For example, some traveling business people like attachè cases that allow for the regular storage amenities and space for a laptop computer. Others prefer one case for the computer and one for the other necessities of their job. Here are some other matters to consider: · Place your airline tickets, car rental, and hotel reservation forms in one small container or bag that is easily accessible. Tip Electronic, or ticketless, ticketing can be a boon to the business traveler. All you need is your ID to board the plane. Keep a copy of your reservation for flight numbers and times. · Use one file folder or envelope for all hard-copy receipts of your business expenses. · Bring a floppy disk or CD (assuming that you have a CD-W) containing important business documents as backup to hard copies. · Take a map of the area. Highlight the hotel and restaurants that you'll be visiting. Highlight the planned route if you're traveling by car. Staying Connected Business travel is part of most management positions today. In fact, many people work only from their "virtual offices," consisting of a laptop computer and a packed briefcase. With technology as part of your team, laptop included, time on the road can be well organized and efficient. Here are some options for staying connected, at home or away: · Virtual desktop services--These abound on the Internet. You can store files, forward e-mail, and access calendars and address books. Many allow sharing, so you can keep in touch with the office. Examples include http://www.desktop.com, http://www. halfbrain.com [http:// www.halfbrain.com], and http://www.netledger.com. For e-mail centers, try Hotmail at http:// www.hotmail.com, or Yahoo! at http://mail.yahoo.com/. Yahoo! also has a directory of virtual offices. · E-mail autoresponders--There are plenty of autoresponder services on the Internet, both free and for a fee. Go to http://www.emailaddresses.com/email_auto.htm for a directory of free serv- ices. Plain English An autoresponder is a program that receives e-mail. It reads the e-mail address of the sender and automatically e-mails your reply. An autoresponder is useful for contact man- agement and marketing.