Share this Page URL

Lesson 2. Easy Organizing Basics > Creating a "To-Do" Template - Pg. 6

Easy Organizing Basics Tip 6 Determine the time that it usually takes you to start and complete the task. Then list the time of day by which the task must be finished; realign those tasks in order, beginning with the earliest time of day. You have successfully developed a basic plan. Make sure to leave enough time between each task to allow you to finish in the order they are due. Also, leave time for the unexpected, as follows: # 1 2 3 4 5 6 7 Task Give work assignments to staff 30 minutes Open and respond to all mail 30­45 minutes Plan monthly calendar 1 hour OPEN 2.5 hours Return phone calls 1 hour OPEN 1 hour Review daily work in progress 30 minutes Plan staff assignments for next day 1 hour Update your to-do list 15 minutes Start 8:30 a.m. 9 a.m. 10 a.m. 11 a.m. 1:30 p.m. 2:30 p.m. 3:30 p.m. 4 p.m. 5 p.m. Finish 9 a.m. 10 a.m. 11 a.m. 1:30 p.m. 2:30 p.m. 3:30 p.m. 4 p.m. 5 p.m. 5:15 p.m. Now you have created time modules to complete known tasks, as well as those that occur on a less frequent or emergency basis. Caution You may be required to submit a weekly report to your supervisor every Friday. Don't wait until Friday to write, edit, and submit it. Make time every day to begin developing that report.