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Creating a Signature

As I mentioned in the previous section, a signature is a few lines of text that provide contact information and other data. Windows Mail enables you to define a signature and append it to the bottom of every outgoing message (you can also insert it by hand in individual messages). Follow these steps to define a signature:

1.
In the main Windows Mail window, select Tools, Options to open the Options dialog box.

2.
Display the Signatures tab.

3.
Click New to add a new signature to the Signatures list.

4.
The default name for each new signature (such as Signature #1) is not very informative. To define a new name, click the signature, click Rename, type the new name, and then press Enter.

5.
You now have two choices:

  • Type the signature text by hand— Activate the Text option and type your signature in the box provided.

  • Get the signature from a text file— Activate the File option and enter the full path to the file in the box provided. (Alternatively, click Browse to choose the file from a dialog box.) In this case, note that if the file is in HTML format, the recipient might not see your signature correctly if their email client doesn’t support HTML or (more likely these days) the recipient has opted to view all messages in plain text.

6.
If you want Windows Mail to add the signature to all of your messages, activate the Add Signatures to All Outgoing Messages check box.

7.
If you’d rather use the signature only on original messages, leave the Don’t Add Signature to Replies and Forwards check box activated.

8.
Windows Mail adds the default signature automatically if you activated the Add Signatures to All Outgoing Messages check box. To set a signature as the default, select it in the Signatures list and then click Set as Default.

9.
To associate a signature with one or more accounts, select the signature in the Signatures list and then click Advanced. In the Advanced Signature Settings dialog box, activate the check box beside each account with which you want to associate the signature. Click OK.

10.
Click OK to put the signature options into effect.


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