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Chapter 6. Working with Documents > Finding and Replacing Text

Finding and Replacing Text

The Find and Replace commands () make it easy to locate or replace specific text or formulas in a document. For example, you might want to find each reference to a individual or company name in a long report to verify that it's properly used. Or you might want to replace all references to a special character in your document with another one. If you only know part of a word you want to find, you can use the Contains pop-up to help you locate what you're looking for. If you are looking for a case sensitive text with upper and lower case characters, turn off the Ignore Case option. To make sure you check the entire document no matter where you start, turn on the Wrap Around option.

Find Text

Click at the beginning of the document, or select the text you want to find.

Click the Edit menu, point to Find, and then click Find.

Type the text you want to find.

Click the Contains pop-up, and then select a search option: Contains, Starts With, or Full Word.

Select other options:

  • Ignore Case. Check to ignore upper and lower case characters.

  • Wrap Around. Check to wrap back to the beginning of the document.

Click Next until the text you want to find is highlighted.

You can click Next repeatedly to locate each instance of the text.

If a message box appears when you reach the end of the document, click OK. Otherwise, the computer will beep when the Find is complete.

When you're done, click the Close button.


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