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Chapter 10. Exchanging Messages Using Ma... > Diverting Incoming E-Mail to Mailbox...

Diverting Incoming E-Mail to Mailboxes

Mail can direct incoming messages that meet criteria to other mailboxes in the Mailbox list rather than to your Inbox. You can set message rules to store any messages you receive from a friend in a different folder so they won't clutter your Inbox. When you are ready to read the messages, you simply open the mailbox and access the messages just as you would messages in the Inbox. You can also set rules to automatically reply to incoming messages, which is useful when you are out of the office, or forward incoming messages with additional message text. You can also color-code the messages that you send to or receive from particular people for quick and easy recognition.

Set Rules for Incoming E-Mail

Click the Mail menu, and the click Preferences.

Click Rules.

Click Add Rule.

Type a name for this rule.

Click the pop-up, and then click Any or All to set initial criteria.

Use the pop-ups and fields, to specify the criteria for the rule to apply to a message.

Click the Add button (+) or Subtract button (-) to add or remove criteria.

Under the Perform The Following Actions area, use the pop-ups and fields to specify the actions you want to be take if the criteria is met.

Click the Add button (+) or Subtract button (-) to add or remove actions.

Click OK.

To edit, duplicate, or remove a rule, select a rule, and then click Edit, Duplicate, or Remove.

Click the Close button.


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