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Chapter 7. Configuring Windows Options > Making Windows Accessible for the Hear... - Pg. 159

Configuring Windows Options Tip 159 For maximum control over Clipboard actions, get in the habit of using the Paste Special menu, which is typically found on the Edit menu in Windows programs. If the application into which you're pasting Clipboard data supports this capability, you can select the for- matting information that goes along with the data on the Clipboard. In a Word document, for instance, using Paste Special lets you choose unformatted text, for example, which then picks up the formatting of the new paragraph rather than using the formatting from the original data. You can use the Clipboard to capture all or part of a screen, a technique that's handy when you're trying to illustrate a technical document or explain a problem to someone. To capture the entire screen to the Clipboard, press the Print Screen key (typically found just to the right of the F12 key on a standard 101-key keyboard). To capture just the active window, press Alt+Print Screen. Next, open the Windows Paint program, found on the Accessories menu, and press Ctrl+V. If the captured area is larger than the size of the default bitmap image, Windows offers to enlarge the image so that the screen will fit. Save the image as a Windows Bitmap to reuse it. Tip Bitmap files are notoriously large, because they use no compression whatsoever. If you're planning to insert images into a document or Web page or send them via email, I recom- mend that you use a graphics conversion program or an alternative screen capture utility so you can save the file using the JPEG or GIF format. Either of these formats produces files significantly smaller than Bitmaps. Third-Party Clipboard Enhancements Windows Me includes one of the most ancient and useless of all Windows utilities, the Clipboard Viewer. This utility, which is not installed by default, resides in the System Tools group; as the name implies, it enables you to view the contents of the Clipboard and choose the format of the data pasted into another application. You also can save the Clipboard contents as a file so you can reload it later. This utility doesn't overcome the most important limitation of the Clipboard--its one-item limit. If you want to copy a group of items or be able to save and reuse items, consider a third-party Clipboard enhancement program instead. I recommend ClipCache Plus, from Xrayz Software (, a wonderful shareware program that keeps a history of Clipboard items. You can organize items into folders for reuse, combine multiple items into a single paste operation, and assign a keyboard shortcut to items you frequently reuse, such as a company logo or a para- graph of boilerplate text. Making Windows Accessible for the Hearing, Sight, and Movement Impaired Similar to previous versions, Windows Millennium Edition includes a variety of features intended to make Windows more usable for people with disabilities. These features fall into several categories: · If you have difficulty using keyboard combinations, features such as StickyKeys let you press the Shift, Ctrl, or Alt key and then press another key, with Windows interpreting the results as though you had pressed both keys simultaneously. · For anyone who cannot hear system sounds, Windows enables you to assign an action (a flashing window border, for instance) to take place whenever a sound is played. · Accessibility options enable you to magnify the screen or use high-contrast color schemes, which can overcome the effects of visual disabilities.