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Working with Your Messages

When you have a message highlighted, you can do plenty of things with it (besides reading it, of course). You can print it, save it to a file, move it to another folder, delete it, and more. Most of these operations are straightforward, so I'll just summarize the basic techniques here:

Reading other messages: If you have several messages you want to read, you don't have to return to the message list to navigate your messages because the View | Next submenu gives you the following commands:

Next Message: Moves forward to the next message (the one below the current message in the message list). You can also press Ctrl+>.

Previous Message: Moves back to the preceding message (the one above the current message in the message list). You can also press Ctrl+<.

Next Unread Message: Moves forward to the next unread message. You can also press Ctrl+U.

Dealing with attachments: If a message has an attachment, it appears either as an icon or as an object embedded in the message. You can use the usual OLE methods of viewing the object (assuming that you have the correct server application; see Chapter 19 for more about OLE). You can also select File | Save Attachments to save the attached file to disk. (You can also drag an attachment from the message and drop it on a folder.)

Moving a message to a different folder: Later in this chapter, I'll show you how to create new folders you can use for storing related messages. To move a message to another folder, select Edit | Move To Folder (or File | Move To Folder in the message window) and then choose the destination folder from the Move dialog box that appears.

Copying a message: If you just want to make a copy of the message, use the Edit | Copy To Folder command (or File | Copy To Folder in the message window) command.

Saving a message: Instead of storing the message in a folder, you might prefer to save it to a file. To do this, select File | Save As. In the Save As dialog box, select a location, enter a filename, select a file type—Mail (.eml) or Text—and then click Save.

Saving a message as stationery: If you receive a formatted message and you like the layout, you can save it as stationery for your own use. To do so, select File | Save As Stationery. In the Save Message As Stationery dialog box, select a location, enter a filename, and then click Save.

Printing a message: To print a copy of the message, select File | Print to display the Print dialog box. Enter your print options (including whether you want to print any attachments) and then click OK.

Deleting a message: If you want to get rid of the message you're reading, select Edit | Delete (or File | Delete in the message window) or press Ctrl+D. You can also click the toolbar's Delete button. Note that Outlook Express doesn't really delete the message. Instead, it just moves it to the Deleted Items folder. If you change your mind and decide to keep the message, open the Deleted Items folder and move the message back. To remove a message permanently, open the Deleted Items folder and delete it from there.


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