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Chapter 4. My Official Guide to Switchin... > Moving Your Office Documents

Moving Your Office Documents

If you use Microsoft Office on Windows, I think you’ll be very pleased with the Mac version. It’s fully file-compatible with the Windows version, and while the two programs look significantly different, in some ways (most of which make Office a real Mac program) the actual feel of Office is very much the same across both operating systems.

Here’s how to move your Office files.

On the PC:

1.
Go through your My Documents folder and identify any folders that contain Office documents—such as word-processing documents, spreadsheets, or presentations.

Some would include PDFs in this category, so if you don’t have enough of these to warrant a whole folder, just include them in the Office Documents transfer procedures.

2.
Select one of the folders, and then choose Edit > Copy.

3.
Open the Office Documents folder in the Switch CD folder set, and choose Edit > Paste.

This copies the documents to the folder.

Repeat these steps if you have more than one folder of documents to transfer.

Note

Don’t forget to look through every location that might contain documents you would want to transfer. You can use the Windows built-in search function to help.


On the Mac:

1.
Insert the Switch CD in your Mac.

2.
When the Switch CD shows up on the Desktop, open it so that you can see the Office Documents folder.

3.
Choose Go > Home to go to your home folder (or press Command-Shift-H).

There is a Documents folder in the window that appears.

4.
Drag the Office Documents folder from the CD to the Documents folder in your home folder.

You should see a progress bar showing the name of each file as it’s transferred from the CD to your Mac’s hard drive.

If you’ve installed Office, you can now double-click a Word, Excel, or PowerPoint document, and it will open, looking just as it did on your PC.

Tip

If you haven’t installed Office (and in any case before you buy a copy), I’d recommend you first open the Office files using AppleWorks, which probably came preinstalled on your new Mac. AppleWorks is happy to read Office files (via a file translator) and, depending on what you need to do, may save you the $459 that Microsoft wants for Office v. X for Mac. Apple’s Keynote presentation application can also easily import PowerPoint files.


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