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Chapter 8. Special Word Techniques > Creating Form Letters Using Mail Merge

Creating Form Letters Using Mail Merge

Word provides guided help for performing the steps in creating mail merged letters, labels, e-mail messages, or envelopes that are personalized with names and addresses from a list. The Mail Merge Wizard, which appears in the task pane, takes you step by step through the process.

To create a form letter using mail merge:

1.
From the Tools menu, select Letters and Mailings, and select Mail Merge Wizard.

2.
In the Mail Merge task pane (Figure 8.20), click the document type you want to create, and then click Next at the bottom of the pane.

Figure 8.20. The Mail Merge task pane


3.
In the next step, select a starting document for the merge, and then click Next at the bottom of the pane.

4.
In the next step, select an existing list of recipients, a list of contacts selected from Outlook, or choose to type a new list, and click Next at the bottom of the task pane .

5.
In the next step, type the letter that you want to send. When you want to include information from the list, such as the address, click the appropriate entry in the task pane, and then click Next at the bottom of the task pane (Figure 8.21).

Figure 8.21. Type the letter that you want to send.


6.
Examine the preview of your letters and then click Next at the bottom of the task pane.

7.
Click Print to print the mail-merged letters. (Figure 8.22)

Figure 8.22. After you examine a sample letter, and determine that it’s correct, click Print to print the form letters.



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