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Sorting the Database

You can sort the data alphabetically and numerically, using up to three sort fields.

To sort the database:

1.
Click in any cell in the database (Figure 15.7).

Figure 15.7. Click any cell in the database.


2.
From the Data menu, choose Sort.

3.
In the Sort dialog box, choose a field name from the Sort By drop-down list (Figure 15.8).

Figure 15.8. Select fields in the Sort dialog box.


4.
To further sort the data using the entries in second and third fields, choose additional fields from the two Then By drop-down lists in the Sort dialog box.

5.
For each Sort By, to sort from smalest to largest, earliest to latest, or alphabetically from A to Z, click Ascending. To sort from largest to smallest, latest to earliest, or alphabetically from Z to A, click Descending.

6.
Click OK to see the sorted data (Figure 15.9).

Figure 15.9. The data, sorted by last name.



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