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Chapter 20. Sending and Receiving E-Mail... > The Outbox: Sending an E-Mail Messag... - Pg. 238

Sending and Receiving E-Mail Missives 238 7. 8. 9. · Rich Text (HTML)--Choose this command to include formatting in your message. This en- ables you to make your message look its best. However, your recipient might have problems if his e-mail program doesn't support this formatting. (Just so you know, HTML stands for Hypertext Markup Language. It's a series of codes used to format characters and things, and it's used to create Web pages. Don't worry, you don't have to know anything about HTML to use this feature.) · Plain Text--Choose this command to send out the message without any formatting. This makes life easier for your recipient if he doesn't have an e-mail program that supports for- matting. If you're not sure what your recipient is using, choose this command anyway. Use the large, empty, area below the Subject line to type in the message text (also known as the message body ). If you chose the Rich Text (HTML) format, after you're inside the message text area, notice that the buttons on the Formatting bar suddenly come alive, as do more of the Format menu com- mands. Use these buttons and commands to change the font, format paragraphs, add a back- ground image, apply stationery, and more. ( Stationery is a prefab set of formatting options.) When your message is fit for human consumption, you have two sending choices: · If you're working online--Click the Send toolbar button or select File, Send Message (or try Alt+S on for size). Outlook Express sends the message, no questions asked. · If you're working offline--Click the Send toolbar button or select File, Send Later. In this case, Outlook Express coughs up a dialog box that tells you the message will bunk down in the Outbox folder until you're ready to send it. This is good because it means you can compose a few messages before connecting to the Internet. When you're ready to actually ship the messages, select the Tools, Send and Receive, Send All command in Outlook Express. (You also can drop down the Send/Recv toolbar button, and then click Send All.) Note that after your message is Net-bound, Outlook Express also is kind enough to save a copy of the message in the Sent Items folder. This is handy because it gives you a record of all the missives you launch into cyberspace. Windows Wisdom Outlook Express has a Spelling command on the Tools menu (as well as a Spelling toolbar button). If you can't select it, it's because Outlook Express doesn't actually have its own spell checker. Instead, it rides the spell checking coattails of other programs, such as Microsoft Word. So you can run the Spelling command only if you have a spell-check­equipped program installed. Easier Addressing: Using the Address Book If you find yourself with a bunch of recipients to whom you send stuff regularly (and it's a rare e- mailer who doesn't), you soon grow tired of entering their addresses by hand. The solution is to toss those regulars into the Windows XP Address Book. That way, you can fire them into the To or Cc lines with just a few mouse clicks.