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Chapter 5. Saving, Opening, Printing, an... > Getting It Right: Text Editing for B... - Pg. 54

Saving, Opening, Printing, and Other Document Lore 3. 4. 5. 54 Either select a different storage location for the new document or enter a different name (or both). Click Save. The program closes the original document, makes a copy, and then opens the new document. Make your changes to the new document (see the next section). Getting It Right: Text Editing for Beginners As you create your document, you have to delete text, move text chunks to different locations, and so on. To make your electronic writing life easier, it's crucial to get these basic editing chores down pat. To that end, here's a summary of some editing techniques you can use in most any program that deals with text (including Notepad, WordPad, Outlook Express, and MSN Messenger): · Highlighting text with the mouse--Before you can do something to existing text, you need to highlight it. To highlight text with a mouse, drag the mouse over the characters you want. That is, you first position the mouse pointer a teensy bit to the left of the first character you want to highlight. Then you press and hold down the left mouse button and move the mouse to the right. As you do, the characters you pass over become highlighted. While you drag, you can also move the mouse down to highlight multiple lines. When you release the mouse button, the text remains highlighted. Look Out! If you highlight some text and then press a character on your keyboard, your entire selection will disappear and be replaced by the character you typed! (If you press the Enter key, the highlighted text just disappears entirely.) This is normal behavior that can cause trouble for even experienced document jockeys. To get your text back, immediately select the Edit, Undo command or press Ctrl+Z. · Highlighting text with the keyboard--To highlight text by using the keyboard, position the cursor to the left of the first character, hold down the Shift key, and then press the right-arrow key until the entire selection is highlighted. Use the down-arrow key (or even Page Down if you have a lot of ground to cover) when you need to highlight multiple lines. · Copying highlighted text--To make a copy of the highlighted text, select the Edit, Copy com- mand. (Alternatively, you can also press Ctrl+C or click the Copy toolbar button, shown in Figure 5.1). Then position the cursor where you want to place the copy, and select the Edit, Paste command. (Your other choices are to press Ctrl+V or click the Paste toolbar button; again, see Figure 5.1). A perfect copy of your selection appears instantly. Note that you can paste this text as many times as you need. · Moving highlighted text--When you need to move something from one part of a document to another, you could do it by making a copy, pasting it, and then going back to delete the original. If you do this, however, your colleagues will certainly make fun of you because there's an easier way. After you highlight what you want to move, select the Edit, Cut command (the shortcuts