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Insert Index and Tables > Index - Pg. 183

Insert Index and Tables Figure 7-21. Creating an Index Index The Index tab (Figure 7-21) controls the layout of an index. It also provides tools for marking index entries within your document. The preview window shows a sample index that changes to reflect your format settings. To create an index for a document, you first have to mark the entries (words or phrases) that should go into the document. There are two options for doing this. Mark entries in a document manually using the Mark Entry button on the Index and Tables dialog. Alternately, supply an AutoMark file (a separate Word document that lists words to index). Clicking the Mark Entry button opens the Mark Index Entry dialog box (Figure 7-22). Alt-Shift- X also opens this dialog directly from within a document. The dialog stays open so you can quickly add more entries as you work. To mark an entry, select the word or phrase in the document and click the Mark button. Clicking Mark All marks all occurrences of the word or phrase. By default, the index entries created are "Current page" entries, which means the page number on which the entry is marked appears next to the entry in the index. Mark the entry as a subentry under another main entry by typing it in the subentry box. To include a third-level entry, type the subentry text followed by a colon (:) and the text of the third-level entry. Un- fortunately, you must know the exact name of the main entry you want to add subentries to, as Word does not offer a way to view the current list while marking entries. Insert Chapter 7:Insert | 183