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Format Style > Using the Organizer - Pg. 235

Format Style 2. Style for following paragraph . Every time you hit the Enter key, Word starts a new paragraph. If you are in the middle of one paragraph and hit Enter, both the old and new paragraphs are formatted using the old paragraph's style. If you are at the end of a paragraph (i.e., your insertion point is directly in front of the paragraph mark for that paragraph), Word looks up the entry defined in the Style for following paragraph option to determine what the style for the new para- graph will be. This powerful feature lets you define styles applied while you type a document without having to define them manually. For example, you might find that you always follow a style you use for numbering a figure with a style you use for creating a figure caption. You can use this feature to let Word automatically select the caption style as soon as you finish the figure number and hit Enter. There is one thing to be aware of when using the "Style for fol- lowing paragraph" feature. If the option is set to the same style as the previous paragraph, Word retains all of the manual for- matting you may have applied while typing the previous para- graph. If it is a different style, Word does not retain manual formatting. 3. Add to template. Add the style to the current document template. 4. Automatically update. When this box is checked, Word automatically updates the style whenever you manually change any paragraph within your document that uses the style. Read that again. This means that if you are typing along using your newly formatted double-indented paragraph style and decide to apply double-spacing to it, the style itself is changed to reflect this and all paragraphs (old and new) created using that style are also double-spaced. Create a New Style Based on Existing Formatting You can quickly create a new paragraph style based on format- ting applied in your document. Select the paragraph, and then click once inside the Style drop-down list (not the arrow, the actual word) on the Formatting toolbar. Type a name and click Enter to create a new style. Modify it using the Style dialog box. Using the Organizer Use Word's Organizer (Figure 8-28) to make styles in one document or template available in other documents or templates. Access it by choosing Format Style and clicking the Organizer button on the Style dialog. Other tabs on the Organizer window work the same as the Styles tab for copying AutoText entries, toolbars, and macros. The Organizer lists the styles from one document on the left and from another document on the right. By default, the current document is loaded on the left and is loaded on the right. Use the Close File button on either side to remove that file from the Organizer window Format Chapter 8:Format | 235