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File Open > Using the Tools Menu - Pg. 105

File Open Figure 4-3. Opening files from a Web Folder and double-click Add Web Folder. A wizard will step you through the process, asking for the URL and a username/password if the URL is secured. Start this same wizard from the Open dialog box by clicking the Create New Folder button. Once web locations have been created, browse through them for files in the Open dialog just like you would browse through any other folder, as shown in Figure 4-3. Note, however, that connecting to a Web Folder often requires a username and password. As with most other pass- word dialogs in Windows, you can elect to save the password to avoid entering it each time. File Opening a File from an FTP Location File Transfer Protocol (FTP) has long been a favored method of transferring files over the In- ternet. FTP servers hold files that are accessible to anyone who can successfully log onto the server with an FTP client. Some FTP servers allow anonymous access, while others require a username and password. Word can act as a limited FTP client, allowing the transfer of documents from the FTP server to a computer for editing and back to the server for saving. Once connected to an FTP server using the Open or Save As dialogs, browse for files on that server as if they are on a drive or directory on your own system. To retrieve a file from an FTP server, open the "Look in" list in the Open dialog box (refer to Figure 4-2). At the bottom of the list, is a heading named FTP Locations. Select Add/Modify FTP Locations to create an entry for a new FTP Server. An entry holds the FTP URL, log on mode, and password. Double-click an FTP entry location to connect to the FTP server. Any entries created are saved for easy access in future Word sessions. Using the Tools Menu Most of the items on the Tools menu of the Open dialog are standard file and folder commands (Delete, Rename, Print, etc.). Two that deserve more explanation are Map Network Drive and Find. Chapter 4:File | 105