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Tools Options Save Tab > Tools Options Save Tab - Pg. 71

end of the file instead. While this allows for faster saving, it also greatly increases the size of the file, as changes are appended instead of incorporated. I recommend not using fast saves at all when working with documents that contain sensitive information that has been deleted, because the information is not really deleted until a full save incorporates all changes. When this option is selected, Word performs fast saves or full saves when you issue the File Save command depending on a number of criteria: · When you close the document, Word performs a full save. · Every fifteenth save, Word performs a full save instead of a fast save, incor- porating all changes into a document. · Word also performs a full save when a lot of changes have been made to a document. Microsoft does not specify how many changes within a document it takes to make Word do a full save instead of a fast save, but there is a point at which Word does a full save of the document to incorporate changes. · When the document is saved using a different format from that currently used, Word performs a full save. · When working with a file over a network (i.e., a file on someone else's system or a company server), Word always performs a full save on the document regardless of whether fast saves are enabled. Do a Full Save Before Transferring Documents I recommend leaving fast saves turned on, because it does speed the saving of a document enough to be noticed. Be sure to turn the option off and force a full save to help shrink the size of the file before sending it to someone else (especially through email). Customizing Word 3. Prompt for document properties . When this option is selected, the Summary tab of a document's properties (File Properties Summary) is automatically opened whenever a document is saved. This is useful when you must modify comments or keywords every time a document is saved. Otherwise, it's easy enough to open the properties yourself using File Properties. 4. Prompt to save Normal template . With this option enabled, Word opens a dialog at every save, asking whether to commit any global changes made to By default, this option is turned off and these changes are saved automatically. I recommend leaving this option turned off during general use, though it may prove useful when creating or moving custom templates. Word's use of is detailed in Chapter 2. 5. Embed TrueType fonts . When this option is selected, Word saves any fonts used in a document to the document file. Keep in mind that this setting affects Configuring Word with Tools Options | 71