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Chapter 8. Format > Format Columns - Pg. 215

Format Columns The Page Borders Tab The Page Borders tab is functionally identical to the Borders tab. There are only three differ- ences: · An Art drop-down list selects a graphical page border to replace the current border style selection. Apply different art to each border by selecting the graphic and clicking a border button. point, the first page of that section, or all pages in that section except the first. · Apply a page border to the whole document, the section of the document with the insertion · In the Options dialog, borders are placed 24 points from the edge of the page by default. Set values from to 31 points and specify whether to measure border placement from the edge of the page or the edge of the text. The Shading Tab This tab presents a simple palette used to fill a paragraph, table, cell, or selected text with a color and/or pattern. The "Apply to" selection changes depending upon the placement of the insertion point in Word: · Within a normal paragraph, shading can only be applied to the paragraph. · Within a table, shading can be applied to the whole table, the cell that contains the inser- tion point, or the paragraph within that cell. text. · With text selected, shading can be applied to that text or to the paragraph containing the Shading is especially useful in tables, where it can be applied to draw attention to a particular cell or to create a visual divider between sections of the table. To shade a single cell, click in the cell before applying the shading. To shade a block of cells (or a column or row), select the block and then open the Borders and Shading dialog box. The Tables and Borders toolbar can also be used to apply borders and shading to your text or pages. Click the Tables and Borders Toolbar button on the Standard toolbar, and use the floating toolbar's buttons to apply and customize your borders and shading effects. Avoid Shading in Documents to Be Copied or Faxed If a document will be photocopied or faxed, avoid the use of shading--most photocopiers will not provide a clean, even im- age of the shaded area. In addition, using darker shades of gray or deep colors can compete with text, decreasing legibility. This applies to both printed and photocopied output. Format Columns Columns are just like those found in most newspapers and can be applied to existing text or set up for new text. Most business documents, such as reports and newsletters, are formatted with no more than three columns, especially on Portrait-oriented paper. More than three columns can result in narrow columns of text that are very difficult to read. To apply columns to existing text, select the text and choose Format Columns to open the Columns dialog box (Figure 8-9). Format Chapter 8:Format | 215