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Chapter 5. Edit > Edit Paste Special - Pg. 135

Edit Paste Special Using Document Scraps Use document scraps to copy and paste information in docu- ments. Create a document scrap by dragging a selection from a document and releasing it on the Windows desktop (or in a folder). A file with a .shs extension is created that contains the selection. Paste the contents of the document scrap into a docu- ment by simply dragging the icon for the scrap from the desktop to a location in the document. Edit a scrap directly in Word by double-clicking it. Document scraps are a useful way of insert- ing standard entries (such as an address or a disclaimer) used repeatedly in documents, and are often easier to organize than AutoText entries (see Chapter 7). Edit Paste Edit Paste inserts the item most recently added to the Clipboard at the insertion point. The item also remains in the Clipboard. Paste previous entries in the Clipboard by open- ing the Clipboard Toolbar (View Toolbars Clipboard) and clicking the button for the desired item. Items assume the format of the location where they are pasted. Alter the format of an item while pasting it using Edit Paste Special. This command is discussed in the next section. Edit The result from pasting a selection depends largely on how text is selected before cutting or copying it. For example, copy a paragraph by dragging the selection over all of the words in that paragraph and use the copy command. When the selection is pasted, it assumes the formatting dictated by the location in which you paste it. If you select the source paragraph by triple-clicking (this selects the whole paragraph, including the para- graph mark), the formatting of the original paragraph is also transferred to the new lo- cation. See Chapter 2, for details about how styles and other formats are saved in the paragraph mark. Edit Paste Special The Paste command inserts a selection from the Clipboard at the insertion point. The selection takes on the formatting of the location where it is pasted unless an entire para- graph is pasted with formatting. The Paste Special command opens a separate dialog (Figure 5-3) that provides a little more formatting control when pasting a selection. Chapter 5:Edit | 135