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Chapter 14. Creating a Template > Saving the Template - Pg. 355

decisions will point you in the right direction when you're thinking about how to design a template of your own. The first thing I want to do is trim down Word's menus and toolbars. They have functions all over them that will never be used in an MLA-based paper, so why let them clutter things up? Here's a list of the changes I made to my template's menus: · On the File menu, I removed the web commands (Preview Web Page and Save As Web Page) because they're not required in the context in which the template will be used. I also removed the Page Setup command because I don't want people tweaking the page layout settings. Users can change their paper source from the Print dialog instead of from the Paper Source tab of Page Setup. · On the Insert menu, I removed most of the commands that let users insert special objects, such as fields, graphics, and files. They don't have any business in an MLA paper and removing them shortens the menu considerably. · For the most part, I also don't want people monkeying around with the for- matting for the paper. I want to force them to use the pre-created styles. For this reason, I did away with the Format menu altogether. I know it sounds a little heavy-handed, but I could only think of one reason to use it during the creation of an MLA-format paper where the styles were already defined: the users might want to tweak the font size and paragraph spacing to make the paper seem longer than it really was. I didn't want them doing this. · I removed the Table menu, as well. Tables are not allowed in an MLA paper. Creating a Tem- plate · Finally, I removed many of the same commands from the toolbars as I did from the menus. The next thing I wanted to do was centralize the commands that users would use most frequently on a single menu named MLA. Since there are so few styles, I also decided to include them there. Of course, I also left these commands and styles in their original locations for users who were more familiar with Word. Figure 14-8 shows my custom MLA menu. Saving the Template If the Template option was selected on the File New dialog, Word saves the new file as a .dot file. If the template was created based on a document, you must specify that Word save it as a .dot file using File Save As (Figure 14-9). The location where the template is saved (and where users put it when you send it to them) is very important: · \Windows\Application Data\Microsoft\Templates is the default location set for user templates. When you save a template, Word opens this folder automati- cally in the Save As dialog. Change the default using Tools Options File Saving the Template | 355