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Chapter 13. Collaborating > Using Comments - Pg. 331

Unfortunately, Word simply cannot track certain formatting changes. These include manually changing text color, size, and font style, as well as applying any formatting using a style. There is no workaround for this that I have found other than to include a comment or inline reference indicating the change. 4. Changed lines. By default, whenever any kind of change is made, a vertical line is placed outside the border on the left margin of the page. This lets readers quickly scan the pages for edits. Disable this function by choosing none, or set the marks to appear on the left or right border. Normally, the change lines are automatically colored (here Auto refers to the standard text color defined in Windows Control Panel Display Appearance Item Window Font Color, usually black). You can also change this to "By author" or any specific color. Don't Customize Revision Marking Too Much Collaborating Don't get carried away changing marking options and colors for revision marking. Many Word users are familiar with the stand- ard markings and may get confused if you change them. One change that may be useful, though, is changing the color of Changed lines to "By author," which lets you quickly scan for a particular person's changes. Using Comments After Track Changes, Comments are the most widely used collaborative tool in Word. Use comments to make notes and suggestions anywhere in a document's text. Comments can be a little quirky, as you'll find out, but once you're used to those quirks, comments are invaluable. Comments were first added to Word when Word's designers noticed something: being able to track changes was great, but there was no good way to make side notations within a document. Many people were (and still are) making these notations right in the document (with Track Changes on) and then just rejecting the changes later to get rid of them. The problem with this method is that between actual changes to the document and the notations, the document can get pretty messy. Enter the comment. Comments are really just notes attached at a selected point or to a selected piece of text in Word's text layer. They are not shown within the main document window, but text is highlighted with a dull yellow to indicate that a comment exists. The comments themselves are viewed in a pop-up window by holding the pointer over the highlighted comment or in a separate pane at the bottom of the document win- dow by using View Comments. Comments are initialed (using the initials in Tools Options User Information) so you can tell who said what. Using Comments | 331