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Office and FTP

If you regularly exchange Office files with other people via FTP, you’re probably best served by using a dedicated FTP client such as CuteFTP (available from www.cuteftp.com). For the occasional file transfer, however, you can use any application that uses the Office Save As or Open dialog boxes. That is, you can download files from FTP sites and upload files to FTP sites all within the comfort of any Office application.

When you display the Open or Save As dialog box and drop down the Look In list (or the Save In list, as it’s called in the Save As dialog box), you’ll see that it contains an item called FTP Locations. Selecting this item displays a list of the FTP sites that you’ve defined, as shown in Figure 8.5. (I’ll show you how to define FTP sites shortly.) Double-clicking one of these sites logs you in to the FTP server (assuming that you have the appropriate privileges to do so) and displays the files and directories available, as shown in Figure 8.6. From here, you have two choices:


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