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Chapter 5. Getting the Most Out of Outlo... > Getting the Most Out of the Calendar

Getting the Most Out of the Calendar

It seems almost redundant to describe modern life as “busy.” Everyone is working harder, cramming more appointments and meetings into already-packed schedules, and somehow finding the time to get their regular work done between crises. As many a management consultant has advised over the years (charging exorbitant fees to do so), the key to surviving this helter-skelter, pell-mell pace is time management. And although there are as many theories about time management as there are consultants, one of the keys is that you should always try to make the best use of the time available. Although that often comes down to self-discipline and prioritizing your tasks, an efficient scheduling system can sure help.

That’s where Outlook’s Calendar feature comes in. At first glance, Calendar just looks like an electronic version of your day planner. You move around from day to day and month to month, entering tasks and appointments at their scheduled times. But Calendar goes far beyond this simple time-keeping function. For example, you can use it to schedule meetings via email and, depending on the responses, update your schedule automatically. You can put your Calendar on a public network folder so that others can see when you’re available and set up appointments with you based on this information.


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