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Chapter 1. Setting Up Your Company with ... > Setting Up Non-Inventory Part Items

Setting Up Non-Inventory Part Items

Non-inventory part items are items you sell but do not keep in stock. For example, if you are a home builder and your customer asks you to put a tree in the front yard of the home you are building, you will probably call the local nursery and ask for a tree to be delivered to the customer's home. You'll purchase the tree yourself and resell it to the customer. You didn't own the tree, and you don't keep it in your inventory. That tree is a non-inventory part item.

Set Up Non-Inventory Part Items

Select Yes in the EasyStep Interview when asked whether you want to set up a non-inventory part item.

Click Next.

Enter a name for the item.

Did You Know?

There is a limit to the size of item names. QuickBooks limits the size of item names to 31 characters, including spaces.


Enter a description for the item.

Enter the price you normally charge for this item (or leave this blank if the price is variable).

Check the box if this item is normally subject to sales tax.

Click Next.

Select the income account that is associated with sales of this item.

Did You Know?

You can add income accounts on-the-fly. Select Add New from the list of income account names if the income account you want to use is not yet on the list.


Click Next.

Select Yes if this item is typically acquired for a specific customer. You are then prompted to add a purchase description and cost.

If you chose to enter purchase information about this item, enter the expense account typically associated with the purchase of this item.

Click Next.

Repeat steps 1–12 for each non-inventory part item you need to add.


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