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Chapter 2. Setting Up and Using Payroll ... > Entering Year-to-Date Payroll Amount...

Entering Year-to-Date Payroll Amounts

If you started using QuickBooks as of a date after the start of the calendar year, you need to enter year-to-date amounts to ensure that your payroll records are complete. No matter what date you set as your start date, your payroll records must include all transactions for the calendar year.

Enter Employee Year-to-Date Payroll Amounts

Select Payroll Services from the Employees menu; then select Set Up Payroll.

Click Set Up Year-To-Date Amounts. If that option is not available, you might have to perform other payroll steps. Depending on type of service you select, these steps differ. Return to this task when you have entered all the payroll information necessary to make the Set Up Year-To-Date Amounts option available.

Click the Set Up YTD Amounts button.

Read the information presented and then click the Next button when you are ready to proceed.

Enter the date on which your year-to-date amounts should affect your liability and expense accounts. If you have updated your accounts for payroll expenses with journal entries or have entered up-to-date opening balances for these accounts, enter the current date. If you plan to go back and enter paychecks that have already been issued, enter the date for which you will start entering paychecks. Typically, this will be January 1, unless your business began sometime later in the year.

Enter the date on which the amounts you enter should affect your bank account. See the description in the previous step.

Click Next.

Enter the date on which you plan to start using QuickBooks to regularly issue paychecks.

Click Next.

Click the name of an employee for whom you will enter year-to-date information.

Click the Enter Summary button.

Enter the dates that encompass the year-to-date payroll information you will enter for this employee.

Enter the total salary or wages you have paid this employee for the dates specified.

Enter all taxes and withholdings that apply to this employee for the dates specified. Note that employer Social Security and Medicare amounts will match the employee amounts.

Did You Know?

Double-check payroll information. You can verify year-to-date entries against your actual payroll by comparing the amount in the image of a check at the top of the screen with the net amount actually paid.

Click OK.

Repeat steps 10–15 for each employee.

When all the year-to-date employee information has been entered, click the Next button.



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