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Issuing W-3 Forms

The W-3 form is a summary page that shows the totals of salaries and withholdings from all your W-2 forms. You can produce this form in QuickBooks only after you've completed your company's W-2 forms. When you submit your W-2 forms to the federal government by mail, you need to include a W-3 form as a cover sheet. The W-3 and accompanying W-2 forms are submitted to the Social Security Administration, which then provides information to the Internal Revenue Service.

Issue a W-3 Form

Select Process Payroll Forms on the Employees menu.

Click Federal form.

Click OK.

Select Annual Form W-2.

Click OK.

Click a check mark to the left of each employee who is to receive a W-2 form, or click the Mark All button to check everyone's name.

IMPORTANT Remember, you need to have already prepared your W-2 forms to prepare an accurate W-3 form.

Click the Print W-3 option.

Click OK.

In the Print W-3s window that appears, click the Print button.


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