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Chapter 13. Security > Introduction

Introduction

Fortunately, we live in a world that is constantly plagued with system failures, computer viruses and worms, hackers, and disgruntled former employees. Why is this fortunate? In the early days of office computing, some 15–20 years ago, we were all very naive about the problems that could arise from having sensitive records stored on computers. Many companies turned to computers cautiously, doubling their effort by keeping a separate set of financial records on paper, “just in case.” Now we've experienced nearly every sort of “just in case” scenario imaginable, and we're better for it. Our paper ledgers are probably gathering dust by now, but we've learned all sorts of methods for protecting our precious electronic files.

In addition to the availability of good storage and backup procedures, QuickBooks users have access to a multilevel security system within the program. The QuickBooks security system enables you to protect sensitive data from the eyes of unauthorized personnel. In addition, you can protect your data from being changed by unauthorized users. You can also set a password-protected closing date so that no company transactions from before the closing date can be changed without permission of someone with access to the password.


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