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Using Purchase Orders

The purchase order feature of QuickBooks is optional, but if you like to plan ahead, using purchase orders is a good idea. As soon as you enter a purchase order in QuickBooks, the process of tracking your company's spending begins. You can see at a glance what is on order and how much money is committed. Purchase orders make bill paying easier because the information on the order flows right on to the bill. Give purchase orders a try and see whether they don't add to the relevance of your company's record keeping in QuickBooks.

Use Purchases Orders

Open a new purchase order by selecting Vendors, Create Purchase Orders from the menu.

Click the drop-down arrow to select a vendor from the existing vendor list. The vendor's name and address appear in the Vendor area below.

Did You Know?

You can enter a new vendor on-the-fly. If the vendor for this purchase order is not on the list, just enter the new vendor's name in the Vendor field and you can add the name to your Vendor list.


If the goods are to be shipped to a location other than your company, enter the shipping location.

If the address has changed for this vendor, enter the corrected information in the Vendor area of the form. When you close the purchase order, you are given an opportunity to make this change permanent if you want.

Verify the date and purchase order number; revise if necessary.


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