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Chapter 5. Making Purchases and Recordin... > Setting Purchases and Vendors Prefer...

Setting Purchases and Vendors Preferences

Before you use the purchases and payments features of QuickBooks, you need to set some preferences to establish how the program will function. Some of these preferences might have been set when you used the EasyStep Interview, but it's worthwhile to examine the preferences that are in place and make sure you are taking advantage of all QuickBooks has to offer in this area. Determine whether you plan to use the QuickBooks inventory and purchase order features, consider having QuickBooks give you a reminder in advance of bills payment due dates, and advise QuickBooks as to whether you normally take advantage of early payment discounts available from your vendors.

Set Purchase Orders and Inventory Preferences

Open the Preferences window by selecting Preferences from the Edit menu.

Click the Purchases & Vendors icon.

Click the Company Preferences tab.

If you plan to use the inventory or purchase orders features in QuickBooks, check the Inventory And Purchase Orders Are Active box.

Check the purchase order warning box if you want to be warned that you are about to use a duplicate purchase order number.

Check the inventory warning box if you want to receive a warning message when you try to issue an invoice for items not in your inventory.


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